---

name: fondo-core-workflow-a description: 'Execute Fondo primary workflow: monthly bookkeeping close and financial reporting.

Use when managing month-end close, reviewing financial statements,

or preparing for board meetings and fundraising.

Trigger: "fondo bookkeeping", "fondo month close", "fondo financial reports".

' allowed-tools: Read, Write, Edit, Grep version: 1.6.0 license: MIT author: Jeremy Longshore jeremy@intentsolutions.io tags:

• saas
• accounting
• fondo compatibility: Designed for Claude Code

---

Fondo Core Workflow A: Monthly Bookkeeping

Overview

The primary Fondo workflow: automated monthly bookkeeping close. Fondo's CPA team handles reconciliation, categorization, and financial statement preparation. Your role is to answer questions and review deliverables.

Prerequisites

• A designated finance owner, close calendar, approved source systems, access controls, and professional-review responsibility.
• Documented retention and correction process; use synthetic data for automation tests.

Instructions

1. Confirm source completeness and reconciliation state before treating a close as ready for review.
2. Respond to questions through the authorized finance workflow, preserving supporting evidence in approved systems.
3. Review statements and exceptions with the responsible professional; correct discrepancies using the documented process.
4. Publish only approved, access-controlled reports and record the review state.

Output

Create a close receipt with period, source-completeness result, reviewer, open exceptions, report approval state, and next action. Do not include ledger rows, accounts, payroll, tax data, or credentials.

Examples

Use a fictional month-end ledger summary to test the review workflow, create one deliberate reconciliation exception, and verify the close remains pending until the finance reviewer resolves it.

Monthly Close Timeline

Day	Activity	Who
1-5	Bank and payroll data syncs	Automated
5-10	Transaction categorization and reconciliation	Fondo CPA team
10-15	Review questions sent to you	Fondo CPA team
15-20	You answer categorization questions	You
20-25	Financial statements prepared	Fondo CPA team
25-30	Reports delivered to dashboard	Automated

Deliverables

Financial Statements (Monthly)

Report	Contents	Use Case
Income Statement (P&L)	Revenue, COGS, operating expenses, net income	Board meetings, fundraising
Balance Sheet	Assets, liabilities, equity	Financial health snapshot
Cash Flow Statement	Operating, investing, financing activities	Burn rate analysis
General Ledger	All transactions with GL codes	Audit trail
Accounts Payable Aging	Outstanding vendor bills	Cash management

Key Metrics (Auto-Calculated)

Dashboard > Financial Overview

Monthly Burn Rate:     $85,000
Runway (months):       14.2
MRR:                   $12,500
Gross Margin:          72%
R&D Spend:             $62,000 (73% of opex)
Headcount Cost:        $58,000

Answering Fondo Questions

Dashboard > Messages > Open Items

Common questions:
Q: "What is the $2,500 payment to Acme Corp?"
A: "Software license for our dev tooling" → Category: Software/R&D

Q: "Is the $15,000 transfer to savings an investment?"
A: "No, just parking cash" → Category: Transfer (non-taxable)

Q: "Should contractor payments to John Doe be R&D?"
A: "Yes, he writes code for our product" → R&D qualified

Error Handling

Issue	Solution
Late close (past 25th)	Prioritize answering open questions
Unexpected expense spike	Review Dashboard > Transactions for anomalies
Revenue not matching Stripe	Check Stripe connection in Integrations
Missing payroll entry	Verify payroll provider sync status

Resources

• Fondo Dashboard
• Understanding Financial Statements

Next Steps

For R&D tax credit workflow, see fondo-core-workflow-b.