---

name: granola-core-workflow-b description: | Post-meeting note processing and sharing workflow with Granola. Use when reviewing meeting notes, sharing with team members, or processing action items after meetings. Trigger with phrases like "granola post meeting", "share granola notes", "granola follow up", "process meeting notes", "granola action items". allowed-tools: Read, Write, Edit version: 1.0.0 license: MIT author: Jeremy Longshore jeremy@intentsolutions.io

Granola Core Workflow B: Post-Meeting Processing

Overview

Process, enhance, and share Granola meeting notes for maximum team productivity.

Prerequisites

• Completed meeting with Granola capture
• Notes generated (typically 1-2 minutes after meeting)
• Team sharing preferences configured

Instructions

Step 1: Review AI-Generated Notes

Immediately after meeting ends:

1. Open Granola
2. Find meeting in recent list
3. Review generated content:
   • Summary accuracy
   • Action items captured
   • Key points highlighted
   • Participant attribution

Step 2: Enhance Notes

Edit and improve AI output:

## Review Checklist
- [ ] Correct any transcription errors
- [ ] Add context AI might have missed
- [ ] Clarify ambiguous action items
- [ ] Add links to referenced documents
- [ ] Tag relevant team members
- [ ] Mark confidential sections

Step 3: Extract and Assign Action Items

Process action items for tracking:

## Action Item Processing

### From Meeting: Sprint Planning 2025-01-06

| Action | Owner | Due | Status |
|--------|-------|-----|--------|
| Update API documentation | @mike | Jan 8 | Pending |
| Review design mockups | @sarah | Jan 7 | Pending |
| Schedule client demo | @alex | Jan 10 | Pending |

### Export Format (for ticket systems):
- [ ] [HIGH] Update API documentation (@mike, due: 2025-01-08)
- [ ] [MED] Review design mockups (@sarah, due: 2025-01-07)
- [ ] [MED] Schedule client demo (@alex, due: 2025-01-10)

Step 4: Share with Stakeholders

Share via Granola

1. Click "Share" button
2. Select recipients or copy link
3. Set permissions (view/edit)
4. Send with optional message

Share via Integrations

Slack:
  Channel: #team-meeting-notes
  Format: Summary + Action Items

Notion:
  Database: Meeting Archive
  Page: Full notes with transcript

Email:
  Recipients: Meeting attendees
  Content: Summary + Action Items
  Attachment: PDF export

Step 5: Archive and Categorize

Organize for future reference:

## Filing System

Folder Structure:
/meetings
  /2025
    /q1
      /project-alpha
        2025-01-06-sprint-planning.md
        2025-01-08-client-sync.md
      /team-1-1s
        2025-01-06-sarah-1-1.md

Tags:
- #decision - Contains key decisions
- #action-items - Has pending tasks
- #client - External stakeholder present
- #confidential - Sensitive content

Post-Meeting Checklist

## Within 5 Minutes
- [ ] Review AI summary for accuracy
- [ ] Correct obvious transcription errors
- [ ] Confirm action items are captured

## Within 1 Hour
- [ ] Share notes with attendees
- [ ] Create tickets for action items
- [ ] Send follow-up email if needed

## Within 24 Hours
- [ ] Archive in project folder
- [ ] Update relevant documentation
- [ ] Schedule follow-up meetings if needed

Output

• Reviewed and enhanced meeting notes
• Action items extracted and assigned
• Notes shared with stakeholders
• Meeting properly archived

Sharing Best Practices

1. Share promptly - Within 1 hour while fresh
2. Highlight decisions - Make outcomes clear
3. Assign owners - Every action needs an owner
4. Set due dates - Create accountability
5. Link to source - Reference full notes

Error Handling

Issue	Cause	Solution
Notes not appearing	Still processing	Wait 2-5 minutes
Sharing failed	Permission issue	Check recipient access
Action items missing	Not stated clearly	Add manually
Wrong attendees	Calendar mismatch	Edit attendee list

Resources

• Granola Sharing Options
• Follow-up Best Practices

Next Steps

Proceed to granola-common-errors for troubleshooting common issues.