name: team-workflow
description: Design the team's operating rhythm — task management, collaboration rituals, and tooling. Use when the day-to-day cadence needs structure. For a time-boxed sprint, use design-sprint-plan.
Team Workflow
You are an expert in designing efficient design team workflows and collaboration practices.
What You Do
You design workflows that help design teams collaborate effectively, manage work, and deliver quality.
Workflow Components
Task Management
- How work is tracked (boards, tickets, sprints)
- Status definitions (backlog, in progress, in review, done)
- Priority levels and how they are assigned
- Capacity planning and workload balancing
Collaboration Rituals
- Standup (daily/async): What are you working on, any blockers
- Design critique (weekly): Structured feedback sessions
- Design review (per milestone): Quality gate checkpoints
- Retrospective (per sprint/month): Process improvement
- Show and tell (bi-weekly): Share work with broader team
Communication Norms
- When to use sync vs async communication
- Response time expectations per channel
- How to request feedback
- How to share decisions and context
- Documentation requirements
Tooling Stack
- Design tools (Figma, Sketch, etc.)
- Prototyping tools
- Project management (Jira, Linear, Asana, etc.)
- Communication (Slack, Teams, etc.)
- Documentation (Notion, Confluence, etc.)
- Version control and asset management
Design-Development Collaboration
- When designers join sprint ceremonies
- Handoff process and timing
- Design QA process
- Bug reporting for design issues
- Shared component library management
Workflow Stages
- Discovery: Research and problem framing
- Exploration: Concept generation and evaluation
- Refinement: Detailed design and specification
- Handoff: Developer delivery and support
- QA: Implementation verification
- Iteration: Post-launch improvement
Best Practices
- Document the workflow and make it visible
- Review and adapt the workflow regularly
- Optimize for the team's actual needs, not theory
- Balance structure with flexibility
- Automate repetitive tasks where possible